Shipping/Material Handling

Shipping Information

Helpful Links:

Advance Shipments to T3 Expo Warehouse Address

To: (Exhibiting Company Name)

(Booth #)

For: The Nest Campus 2026

c/o: T3 Expo

c/o: 600 Cabot Drive

Hamilton, NJ 08691

Advance shipments will be accepted beginning on Thursday, August 13, 2026 through Thursday, September 10, 2026 between the hours of 8:00 am – 4:00 pm. Shipments received after Thursday, September 10, 2026 will be charged an additional 30% per pound. Please note when overtime rates apply as stated on the Material Handling Info Sheet.

Direct Shipments to Show Site Address

To: (Exhibiting Company Name)

(Booth #)

For: The Nest Campus 2026

c/o: T3 Expo

c/o: Jacob K. Javits Convention Center

Hall 3

369 12th Avenue

New York, NY 10018

Direct shipments are accepted starting on Monday, September 21, 2026 beginning at 8:00 am and throughout published event hours. Please note when overtime rates apply as stated on the Material Handling Info Sheet.

Marshalling Yard

Truck Entrance to the Javits Center:

Delivery access to the venue is at 369 12th Avenue, New York, NY 10018.

For more information on access and parking, please visit https://www.javitscenter.com/attend/getting-here/

Hand Carry Policy

The Javits Center is the busiest convention center in the United States, and, as a result, our operations can have a major impact on the surrounding community. As Manhattan’s West Side continues to evolve with rapid new development, clients of the Javits Center must make every effort to minimize our impact on neighboring streets during busy move-in and move-out periods.

The hand carry policy, which is outlined below, is designed to maximize exhibitor move-in/out efficiency, minimize traffic congestion, reduce our carbon footprint, and the negative impact on the west side of Manhattan. Exhibitors should take notice that 11th Avenue and the adjacent streets around the Javits Center are no longer permitted to be used for staging or unloading hand carry materials as in years past. Likewise, hand carry materials are no longer permitted to enter Crystal Palace via 11th Avenue due to Lincoln Tunnel congestion concerns.

The Javits Center Hand Carry Policy is as follows:

1. Exhibitor Rules for Hand Carry Operations:

Individuals moving materials must be employees of the exhibiting company and must carry identification to verify their position.
The loading and unloading of vehicles are limited to vehicles no larger than a standard van.• All vehicles will be issued a Javits Center Placard to stage.
All vehicles are allocated 45 minutes, and the time limit will be strictly enforced.• Hazard lights must be activated while staged.
Hand-carried items can be brought in through the front of the building (east side) for South Javits only through the inner roadway and only during event specified times.
Pop-up displays – equal to or less than 10 feet in length and capable of being carried by hand by one person –may be brought into the building.
Exhibitors display items which can be hand carried by one person.
Exhibitors display items which can be moved on a two-wheel hand truck or baggage cart.
Hanging clothing racks with four wheels are allowed for moving hanging garments.
Standard jewelry cases with four wheels are permitted for moving jewelry and trade products.
For the inner roadway, all vehicles must be parked perpendicular to the curb and staged with the back of the vehicle against the curb or as directed by Javits Center Public Safety.
For the outbound, pre-pack all exhibit items before staging a vehicle curbside.

2. Strict Restrictions on the Following During Hand Carry Operations:

The north lobby atrium may not be used to access any part of the Center for the purpose of delivering or removing exhibitor products or materials.
The use of passenger elevators or escalators within the expansion space may not be used for the purpose of delivering or removing exhibitor products or materials.
The use of the Crystal Palace for any hand-carry operations.
Any materials originating from any vehicle on New York City streets for the purpose of delivering, staging, or collecting exhibitor materials.
Any equipment, other than a two-wheeled baggage cart (plastic or rubber wheels only), to move their materials.
Power tools, ladders, vacuum cleaners, or any type of carpenter/construction equipment are not permitted in the building, unless specific written approval is obtained in advance.
Any items or materials from a box truck, commercial vehicle, or any vehicle larger than a standard van.
Any items or materials moved on equipment larger than a two-wheeled baggage cart.
Any items or materials that cannot be hand carried by one person.
Any items or materials moved by a moving or freight company, contractor, or any persons other than Javits Center freight handlers or direct employees of an exhibiting company engaged in approved hand carry operations.
Parking or standing on 11th Avenue or any of the secondary streets around the Javits Center is strictly prohibited and subject to fine or tow.

3. Enforcement for Hand Carry Operations:

The Javits Center’s Security and Safety Solutions Department will provide security on the inner-roadway and loading docks during all designated hand carry hours of operation.
The New York City Police Department will provide all enforcement for the New York City streets surrounding the Javits Center.
The Javits Center reserves the right to search any box, bag, container, crate, etc. to ensure full compliance with the building’s regulations.
The Javits Center reserves the right to deny entry to anyone not in compliance with all stated policies and procedures.
Failure to follow the above regulations may lead to a fine and/or vehicle towing.
Hand-carry access for exhibitors will always require strict adherence to the published routes and access points.

Material Handling

Choosing Your Carrier

Please carefully consider your carrier prior to booking your shipment(s) to and from the event. Various carriers are set up to operate on a certain schedule or with limited delivery procedures. Please be sure to review your carrier’s policies. Some carriers will not deliver to a loading dock, some deliver without verification or signature of delivery. This may result in delays in delivery or additional fees. POV (Privately Owned Vehicle): If you are delivering your materials to show site in your own vehicle, there may be Material Handling charges applied. Please refer to the Union Regulations in this kit and plan accordingly. T3 has jurisdiction over the loading dock based on these regulations.

Rate Classifications

Crated: Material that is skidded or in any type of shipping container that can be unloaded at the dock with no additional handling required.

Uncrated: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks. The Advance Warehouse is not able to accept loose/unpackaged pieces; shipping crates, fibers, cartons and pallets are acceptable.

Small Package: A shipment of any number of pieces with a combined weight of 1-50 lbs that is received on the same day, from the same shipper and delivered by the same carrier at the same time.

Additional Fees May be Applicable

Late to Warehouse Fee: Shipments arriving after Thursday, September 10, 2026 will be charged an additional 30%.

Off Target Fee: If your event has a targeted move in, you must schedule your delivery within your target time. If your freight is received Off Target, there will be an additional fee of 30% of your Material Handling costs for that shipment.

Shipments Returned to Warehouse: Shipments returned to the warehouse at close of the show will be charged an additional 30% per pound and must be picked up within 72 hours to avoid storage charges.

Overtime/Double Time

Overtime is before 8:00 am and after 4:30 pm, Monday-Friday, and all day Saturday. Double Time is all day Sunday and observed Union holidays.
Based upon the Material Handling rates quoted, a 30% surcharge per pound for each occurrence will apply if:
- Shipments are received on overtime.
- Your advance shipment to the warehouse is received during straight time hours, but due to scheduling beyond T3 Expo’s control, is moved into show site on overtime.
- Shipments are loaded out on overtime.

Outbound Shipping

A Material Handling form MUST be filled out for any shipment leaving the Expo Hall. These forms can be picked up at the T3 Expo Service Desk.
All accounts must be settled prior to requesting this form.
Once you have filled out the Material Handling form and ALL of your booth materials are packed, labeled, and ready for shipping, please return the completed form to the T3 Expo Service Desk – DO NOT LEAVE THIS FORM IN YOUR BOOTH SPACE.

Carrier Check-in: All carriers must be checked in no later than Thursday, September 24, 2026 by 8:00 pm. If prior arrangements have not been made, the official show carrier will be on-site to coordinate or re-route shipments.

UPS or FedEx: To use these carriers, you MUST have their shipping labels for each piece and schedule your pick up. Without these, your freight will NOT be picked up by either. If there is a Business Center on the pro